Regular Part-time Administrative Assistant, Non-Traditional Education

Position Title:	Administrative Assistant
Department:	Education Department & Elementary Education Division
Reports to:	Director of Non-Traditional Education Program
Prepared By / Date:	Andrea Wendland, Human Resources /  01-09-2025
Approved By / Date:	MLC Administrative Council / 06-20-2025
FLSA Status:	Non-Exempt
FTE	0.50 FTE Regular Part-time
Pay Grade:	16

SUMMARY

This position serves the college by supporting the learners, faculty, and staff in the Nontraditional Education Program.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The responsibilities and duties of the position shall include, but are not limited to, the following:

• Prepare and process complex documents such as registration information, term textbook requirements, learner progress reports, program catalog revisions, and program process manuals.
• Assist with program outreach through web content development or posting and brochure content development.
• Assist with entering and proofreading content in Brightspace on an as needed basis.
• Organize program processes and systems, recommending policies, procedures, and program activities.
• Support processing contracts and associated honoraria and stipends for specific projects.
• Communicate effectively via phone, email, and in-person.
• Assist with typical day-to-day office tasks: answering phones, opening office mail, office correspondence and mailings, setting appointments, assisting the director, and coordinating and collaborating with campus personnel.
• Support the Nontraditional Education Advisory Board as the meeting secretary.
• Coordinate with the Nontraditional Education Office Director and Licensure Office to format and submit all state-required reports.
• Conduct other job-related duties and functions as assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS AND CORE COMPETENCIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Although not required, preference may be given to an active member of the Wisconsin Evangelical Lutheran Synod or the Evangelical Lutheran Synod.
• A deep commitment to the mission and core values of WELS and Martin Luther College and an ability to apply that commitment in the performance of daily responsibilities.
• Ability to represent Martin Luther College in a friendly and professional manner, as an effective and experienced written and oral communicator, and with customer service and helpfulness to faculty, staff, students, congregations, schools (public and private), local businesses, the community and general public.
• Excellent interpersonal, analytical and organizational skills with strong attention to detail and time-management skills to meet deadlines.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, including problem-solving skills.
• Ability to handle confidential information appropriately while abiding by privacy laws.
• Exemplify ownership of and demonstrate pride in the fulfillment of responsibilities and tasks including the initiative, innovation, and proactive leadership in developing and implementing appropriate goals.
• Ability to use appropriate levels of sound judgement with independent decision-making.
• Ability to work independently and cooperatively as a team player is required.
• Strong proofreading and writing skills.
• Excellent skills and experience with Microsoft Office Suites including Word, Excel, PowerPoint, Access and Publisher. This position also utilizes Orbeon Forms, Google Drive, WordPress, D2L Brightspace and Adobe Pro along with any other software programs as needed.

EDUCATION AND/OR EXPERIENCE

• A high school diploma or general education degree (GED) is required.
• College experience or degree is preferred.
• At least three years of relevant work experience preferred.
• Prior experience in higher education is preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate, and talk or hear, and remain stationary such as sitting and standing for periods of time. This individual is frequently required to use hands to finger, handle, or feel, manipulate objects, tools, or controls. The employee is occasionally required to reach with hands and arms, bend, and kneel. The position requires minimum mobility and minimum physical exertion. Duties involve moving materials weighing up to 20 pounds on a regular basis and up to 40 pounds on an occasional basis.

Manual dexterity and coordination are required over 90% of the work period while operating equipment such as phones, computer, computer keyboard, mouse, and similar office and classroom machines. The position requires vocal communication by means of the spoken word, and hearing is required to perceive information. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low. This position does not require travel. This position is not authorized for permanent telecommuting. This position may apply for short-term telecommuting during regularly stated office hours with consideration for essential in-person responsibilities.

COMPENSATION

Salary is negotiable and commensurate with responsibilities and experience. This is a 0.50 FTE (20-hours weekly), year-round, non-exempt hourly position with employee paid benefits.

BENEFITS

This is a Regular part-time, non-exempt, hourly, benefit-eligible position. The position receives the Regular Part-time benefits as listed in the link or by visiting mlc-wels.edu/hr.

DISCLAIMER

The above statements are intended to describe the general nature and level of expectations for this position, and are not to be construed as an exhaustive list of all responsibilities, duties, and skills that may be required by the person working in this position. The individual serving in this position may be required to perform duties outside of their normal responsibilities from time to time, as needed and mutually agreed upon, in order to meet the ongoing needs of Martin Luther College, its students, faculty and staff. Employing an individual for this position is contingent upon the candidate’s satisfactory completion of a background check.

APPLY ONLINE

Click this link to apply online

Applications are accepted until the position is filled.

Direct all inquiries to Human Resources
507-354-8221
hr@mlc-wels.edu