Payment Policies

  • Courses offered during the 2016-2017 school year will require full tuition and fee payment due the first day the course begins.
  • Changes beginning the fall semester of 2017-2018:
    • Registration and technology fees will be eliminated, but a small percentage fee will be accessed when making payments online.
    • Students registering for webinars, workshops, seminars, in-services, clock-hours, or 1-credit courses will need to submit full payment online at the time of registration in order to complete the enrollment process.
  • Payment of a 2- or 3-credit course will be due in full the first day the course begins.
  • Past due financial accounts must be paid in full before a student can complete course registration for another MLC continuing education offering or semester, unless an exception has been granted by the director of graduate studies and continuing education.
  • The college will not issue diplomas or official transcripts to students with outstanding financial obligations.
  • MLC reserves the right to change its billing and payment policies at any time.

Billing Procedures

  • An initial statement is issued when a student registers for a continuing education offering. Registration is done online. A student will receive an initial statement within three working days after registration. The online registration process will automatically generate invoices for students who register through MLC Portal. Students who register online as a new student will receive an invoice via email attachment. No additional statements will be issued unless the student fails to meet the payment deadline. Students are expected to pay in full from the initial statement by the first day of the continuing education offering.
  • Failure to meet payment deadlines places a student in delinquent status and will result in the following actions.
    • Students whose course is longer than ten days: The student has a ten-day grace period from the start of the course for payment to be received. A past due notice will be issued via email during the grace period. If no payment is received during this grace period, the student is typically barred from further participation until satisfactory payment or plan for payment is made.
    • Students whose course is less than or equal to ten days: A past due notice will be issued if payment is not received by the first day of the continuing education offering.
  • If full payment, or approved arrangement for full payment, is not received within ten business days of the first day of the continuing education offering, a subsequent (2nd) past due notice will be sent via email and postal mail, and a $10 administrative fee will be charged to cover college expenses.
  • If neither a full payment nor a satisfactory payment plan is received within 30 days following either the end of the continuing education offering, the student’s withdrawal, or the student’s removal, the Office of Continuing Education will issue an additional past due (3rd) notice via email and postal mail informing the student that full payment must be received within the next 30 days or the account will be turned over to a collection agency. A $10 administrative fee will be charged for costs associated with a third mailed statement.
  • Summary for courses longer than ten days:
    • Course start date: Payment due in full.
    • During the ten-day grace period: Past due email notice sent.
    • After the ten-day grace period: Student barred from course. Second past due notice is sent via email and postal mail. $10 administrative fee is charged to cover costs associated with a postal mail. Student is responsible for all course and administrative fees and any tuition that is not eligible to be refunded. Upon satisfactory payment or approved plan for payment, the student is reinstated in the course.
    • 30 days following course end date, student withdrawal, or student removal: If course payment is not received in full or satisfactory payments according to an approved plan received, a third past due notice is sent, and an additional $10 administration fee is charged to the student.
    • 60 days following course end date, student withdrawal, or student removal: Final past due sent and $10 fee charged.
    • 90 days following course end date, student withdrawal, or student removal: Account turned over to collection agency.
  • Summary for continuing education (CE) offerings less than or equal to ten days:
    • CE offering start date: Payment due in full.
    • Payment not received by CE offering start date: Past due email notice sent.
    • Ten days from CE offering start date: Second past due notice is sent via email and postal mail. $10 administrative fee is charged to cover costs associated with a postal mail.
    • 30 days following CE offering start date: If course payment is not received in full or satisfactory payments according to an approved plan received, a third past due notice is sent, and an additional $10 administration fee is charged to the student.
    • 60 days following CE offering start date: Final past due sent and $10 fee charged.
    • 90 days following CE offering start date: Account turned over to collection agency.
  • The college accepts credit (Visa, MasterCard, and Discover) and debit cards for payment on student accounts. Beginning the fall of 2017-2018, a small percentage fee will be added for online payments.

Withdrawals

Undergraduate students who wish to withdraw from courses must notify the Office of Continuing Education at continuinged@mlc-wels.edu and the instructor.

Graduate students who wish to withdraw from courses must notify the Office of Continuing Education, the instructor, and the director of graduate studies.

Students must follow time period guidelines within which an approved withdrawal may be made.

Refunds and Grades

Withdrawals affect refunds and grades. The following charts relate the length of the course, the time of withdrawal, and the impact on refunds and grades.

Length of CourseTime period within which a withdrawal may be made to receive a full tuition refund.
Regular semesterFirst two weeks
8 weekFirst week
3 weekFirst three days
2 weekFirst two days
1 weekFirst day
Less than 1 weekBefore the course begins
  • From the days listed above until 60% of course completion: Pro rata refund of tuition according to partial refund guidelines; no refund of fees. Course percentage refers to the ratio of course days completed to total course days.
  • From 60% to end of course: No refund.
Length of CourseTime period within which an approved withdrawal may be made (Grade is recorded as a W.)Time period after which a withdrawal will result in a grade of F.
Regular semesterBeginning of course through 2 weeks after midtermBeyond the 2nd week after midterm
8 weekBeginning of course through the 5th week.6th week and beyond
3 weekBeginning of course through the 2nd week.3rd week
2 week1st week2nd week
1 weekBeginning of course through the 3rd day4th day or beyond

Audit

Students may audit courses. Auditing courses requires attendance and participation but does not require examination or major assignments. Audit students pay the same rate of tuition as student taking courses for credit.